Click here to sign up. Download Free PDF. Godfrey Mgaya. A short summary of this paper. Download Download PDF. Translate PDF. Sept , The firm was registered in under the direction of professionals of long experience and exposure.
Discussions are under way with local firms to co-operate with a view of joining capacities and experiences to offer services for selected projects jointly.
Testing b. Roll Out c. Objectives Portfolio of strategic choices 3 Strategy Implementation How we will achieve it? Having a better strategy is more than just necessary. It is a lea state e t to e follo ed the e e s of the p oje t a d provide where give focus and more effort. Our main objective is to make a good website 2 using advanced new technologies and advanced coding 4.
Qualit is ou fi st p io it. Ou team has only 6 members and they are skilled i thei field, so e a a hie e Lo ost a d ette i teg atio ad a tage. Ma i u suppo t to ea ette se i e with relatively low cost 8. As most of the members are young, they have a better understanding of new advanced technologies and we are looking forward to use those 9.
Customers 2. Products 3. Market 4. Technology 5. Profitability 6. Philosophy 7. Self-concept 8. Concern for Public Images 9. Concerns for Employees. To predict we need to use any analytical matrix. Here we used simple SWOT matrix. As all the members are of same age, lack personnel. Specialized only in Website building. Relatively less experienced team.
Better team communication. Use of the latest advanced IV. Lack of Human Power. Large IT firms offerings. Low cost and almost no investment. No initial hosting space for testing. Can hire specialist on demand. Greater fluctuations in project costs. Less bureaucratic procedures.
Domain frauds. Direct supervision of client. Price hike of components required. Open for any strategy change. Restrictions given by University that will limit data access. The project manager must define and understand the nature of the priorities of the project.
The project must meet the completion date, specifications and scope of the project or budget. Conversely, with regard to performance, enhancing means adding value to the project. When trade-offs have to be made, is it permissible for the schedule to slip, to reduce the scope and performance of the project or to go over budget? Time is considerable as we have enough time to buffer.
The performance of the site should be enhanced and is the first priority. WBS is best suited for projects that are tangible. For process oriented projects such as this project Website WBS is difficult to apply. Here the project is divided in to several steps or phases.
The projects evolves with one phase affecting other phases. For the purpose of padding or buffer time the deadline is set to be done in days.
So we have a buffer time of 16 days. In case of any delays we have enough buffer time to overcome any unexpected events.
We have used Apportion method under Top-Down Approaches. The details of the cost is included in Appendix 7: Budget Report. It is assumed that payment is sanctioned at the beginning of each activity.
Key project management responsibilities include creating clear and attainable project objectives, building the requirements and cost management, schedule and the quality of project. Determining and implement the needs of the department is also his major focus.
Ide tif optio s fo i p o e e ts a d ho to a hie e these requirements and how to bridge these with the project. He will play the supporting role to the technical development of the website. He must have expertise both in graphic design and required programming skills. Upon creation a web designer has to play the role of maintain and add new additions to the website. While the site is under construction web designer has the role of making outlook and after the site is constructed he works with the team that maintains the website.
After testing if any problem arises that is related to the back end programs the database specialist is the one responsible to fix. A database specialist should be hired carefully. Trust and having a written agreement is important for the security of the website. The project team has a tradition of using updated technologies which is unique.
Member Identity Job Organization Team Emphasis Individual Group People Focus Task People Unit Integration Independent Interdependent Control Loose Tight Risk Tolerance Low High Reward Criteria Performance Other Conflict Tolerance Low High Means-ends Orientation Means Ends It is a guide of communication for the project. It will update as the communications needs to perform. It is regularly assessed and updated throughout the project life span. The roles of each individual is identified and defined in it.
It includes a communication matrix. A communication matrix defines the communications requirements in the project. It describes communications rules and the process of holding meetings. It ensures every meeting successfully serves the purpose of holding it and get desired result.
While communicating with the stakeholders the structure of the project team should be presented. The Communications Matrix has defined the communications requirements.
To determine what information to present the communication matrix will be used. What to communicate, to whom to communicate and when to communicate is described in the matrix. The communications should be short and brief unless they want more information. Project manager and members should only communicate if the sponsor asks for. Technical designs, implementing design and documentation. He will communicate closely with the project manager and project team.
He will communicate with supervisor and project manager. They need know whole project plan, progress over the time and possible changes in the system the department now work with. They will be kept in touch by the supervisor and project manager. Also the CPanel they think better should be chosen. In these regards the need to be in close touch with project team. Also enough training should be given to them.
They will be briefed by the senior web-designer. This will be used as the address directory. It should include the topics, presenter and time required. A review and comments on last meeting should be discussed at the beginning of every meeting. Additional time should be kept after the presenters time requirements. It will also take into account the discussion time and review time. It should be suitable for every participant. The ideal place should be in the campus of Jahangirnagar University.
Action items are recorded as per agenda and time duration. Meeting should start with the review of the action items of the previous meeting and end with the decisions taken on the current action items. The owner of the action items should be identified at the review of each new action items. All the important items discussed in the meeting should be well documented. The record keeper will hand over the record to 47 the chairperson. The project member will then pass it to the project manager and other members if needed.
The project manager will then take necessary steps to resolve the issues. Before making any changes the team should discuss with the stakeholder. It also suggests that p oje t management team is well aware of the risks and it is possible to take actions to prevent these. The site will be used both by students and non-students. So there is a great uncertainty whether the outside users will get what they are looking for.
The project team will work with limited resources and time. To finish the project on time and efficiently, risk mitigation is an important task. The risks that are most probable and has highest impacts is stated here in this schedule so that the persons responsible can take preventive measures early to reduce the risk. The meetings are arranged to give updates on the risks to the stakeholders and the sponsors. It is necessary to provide reports on the risk management if it is significant.
The project manager and the members are responsible for these reporting. Once completed the project team will assess what risk factor arose and how they handle the risk. They will also analyze the outcome and check if there is any scope for improvements. He will be responsible for monitoring the project risks and plan strategies to mitigate the risks. Project performance such as budget, scope and milestones. The senior web programmer is an experienced professional in the field of web programming.
He will take strategies to mitigate risks related to technology and web development. Language should be kept simple and lucid. Specific attention should be paid to how the project summary and recommendations are written as these are the sections most commonly read by senior-level managers. Remember to keep in mind your audience when you are writing a report! Time is money. Senior managers and other stakeholders to a project require that reports are written up and filled out efficiently and effectively wasting as little time as possible.
In addition to that, having the reports accessible and stored in one, safe place is also highly valued. This is something that Sinnaps, the online project management software , also values and understands. Any documentation or reports to do with a project can be easily stored on the cloud and accessed by those involved in the project. Sinnaps automatically generates a project report in PDF format keeping it safe and accessible.
Sinnaps also allows projects to be exported onto an Excel spreadsheet. This in itself can be used as a form of report that can be distributed across all stakeholders of the project. The export is an editable Gantt-Chart and also includes a status summary of the sub-tasks and activity objectives planned in the project.
A project report acting as an overview to the planned project generated with Sinnaps online project management software includes information such as the following:. Within a Gantt-flow of a project using Sinnaps, the section reports can be accessed from the bottom of the planning panel. There are three report options: i mputed resources, planned resources and spent resources. With a planned resources report , Sinnaps gives us the option of sorting resources by activity, by typology or even alphabetically.
In addition, grouping mode can be selected as well as specific dates. Resources can be sorted alphabetically, by consumption or by cost, by clicking on the corresponding column holder. Sinnaps also for the configuration of a report according to specific needs. A particular resource or activity can be deactivated. If a red cross appears,, that data will not be recorded or added to our report.
Sinnaps allows for reports to be automatically generated as well as being customisable. A spent resources report helps with the control and monitoring of resources.
In the case of grouping the resources spent per user, data on their consumption can be seen, when they were spent and a description of how or why they were spent. Sinnaps gives us the option to group the resources by activity in which they have been spent, by the type of resource, alphabetically, or user-specifically.
All reports made with Sinnaps can be generated within a specific time period as well as across the whole lifetime of the project. There are numerous elements to a detailed report. The format for report writing is important to have solidified and consistent. Not all reports are the same. Structuring your document well is crucial, especially when a report is over pages long! A consistent and formal style is what you should be looking to develop and follow. Clear headings and a logical order of content which allows for faster navigation are also essential to include.
A reliable project report sample that can be used and followed by project managers is the following:. You can access the reports in the lower section of the planning panel. There are three report options: planned resources, assigned resources and project. Click on the project report you need and a full report format will be generated.
How do I generate a report in Sinnaps? Sinnaps writes up the reports using all the available project data. Images which can serve as data tabulation of the Gantt-flow planning chart will also be included. They are normally included at the bottom of the report as reference.
Better yet, it will only take a few minutes! The result is easy, a printable detailed report in PDF format ready for you to use. All of this comes with the corresponding start and finish dates.
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